Grayshott Cricket Club is keen to promote the appropriate use of photography and filming of children participating in cricket, for use on the club’s website and social media outlets.By signing and completing the Club’s Junior Membership form parents/carers agree to the club’s policy on use of cameras/video equipment during matches and at training.The club’s guiding principles are:
•Photographs/images are not to be taken at matches or training without the prior permission of the parents/carers of the child. This permission can be given by proxy by the coach of each team only after parental consent for this has been granted. The coach must arrange this prior to attending matches.
•If no consent has been given for a child, then it is to be made known to the relevant person of the other team (e.g. coach/team manager) so the appropriate person/s taking photographs for the other team is/are aware and can avoid taking photographs of that particular child.
•The children should be informed a person will be taking photographs.
•The children should be informed that if they have concerns they can report these to the coach or team manager.
•Concerns regarding inappropriate, or intrusive, photography should be reported to the Club Welfare Officer Sam Rance and recorded in the same manner as any other child protection or safeguarding concern. This is especially so as the Sportsfield at Grayshott is a Public Recreation Ground and is used by other sports clubs and members of the public.
•It is recommended that cricket tournaments/festivals/events/competitions set up a camera registration book for parents to complete. It is recommended that all cricket clubs as well as tournament/festival/event organisers adhere to the appropriate guidelines relating to publishing of images as detailed below. Use of images of children (for example on the web, in the media or in league handbooks), including broadcast on social media platforms.
•Ask for parental permission to use the child’s image and, wherever possible, show the image to the parents and child in advance. This ensures that they are aware of the way the image will be used to represent cricket and Grayshott Cricket Club.
•Ask for the child’s permission to use their image. This ensures they are aware of the way the image is to be used to represent cricket and Grayshott Cricket Club
•If the child is named, avoid using their photograph . In cases where the parent/child are happy for name and photograph to be used. Written consent will be used
•If a photograph is used, avoid naming the child. In cases where the parent/child are happy for name and photograph to be used. Written consent will be used
•Only use images of children in appropriate kit, to reduce the risk of inappropriate use, and to provide positive images of the children
•Encourage the reporting of inappropriate use of images of children. If you are concerned, report your concerns to the Club Welfare Officer Sam Rance or County Welfare
Using video as a coaching aid:
Grayshott Cricket Club may use use video equipment as a legitimate coaching aid. However, players and parents/carers should be aware that this is part of the coaching programme, and material taken in connection with coaching, must be stored securely and deleted or destroyed when a parent requests this, or when the material is no longer needed.
The parents/carers and children must provide written consent for the use of video analysis.
Under the General Data Protection Regulation ((EU) 2016/679) (GDPR) we are required to provide you with certain details concerning how your personal data will be used by the club and how it will be protect.
Grayshott Cricket Club takes responsibilities concerning data protection seriously and is committed to protecting your privacy. This policy explains how we comply with the law on data protection and what your rights are.
Data Controller: Grayshott Cricket Club
Categories of Personal Data that we typically collect:
The sources of Personal Data to the club
Automated decisions the club may take: None
Purpose for which we process personal data:
Who will we disclose your personal data to:
What is the Legal Basis for processing your personal data:
The legal basis for the collection and processing of your personal data is:
Your right to withdrawal:
Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.
Location of your personal data:
The Club (or any third parties that we choose to use e.g. Pay Subs Online) will keep your personal data within the European Economic Area.
How long will we keep your personal data:
We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with Grayshott Cricket Club as a member or is demanded by UK Law.
Your rights in respect of your personal data:
You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.
Our contact details:
Point of Contact – Club Secretary
email – email@example.com
website – http://www.grayshottcc.co.uk
If you have any concerns or complaints about how we are handling your data please do not hesitate to get in touch with the official at the club (above). You can also contact the Information Commissioner’s Office.
Members and Guests of Grayshott Cricket Club are required to abide by the provisions of this Code of Conduct and any subsequent updates as may be in force from time to time, and by their presence on club premises or at club events or activities are deemed to have accepted and to abide by the provisions of this Code and any other relevant Codes of Conduct, Rules or Regulations the Club has adopted.
All Members and Guests of Grayshott Cricket Club will;
If a breach of the provisions or principles of this Code occurs or is reasonably suspected to have occurred the Club reserves the right to take such action as it deems appropriate, including but not limited to asking the person responsible for the breach to leave the Club premises. Any disciplinary or complaint hearings in connection with a breach of these rules shall be dealt with in accordance with the disciplinary procedure as set out in the Club constitution or Cricket Section Regulations as may be amended from time to time.