Club Policies

Grayshott Cricket Club (The Club) is committed to ensuring that all children(*) participating in cricket have a safe and positive experience. (*The word “children” should be taken to mean all persons under the age of 18.) We will do this by:

  • Recognising that all children participating in cricket (regardless of age, gender, race, religion, sexual orientation,ability or disability) have a right to have fun and be protected from harm in a safe environment.
  • Ensuring that individuals working within cricket at or for our club provide a safe,positive and fun cricketing experience for children.
  • Adopting and implementing the England & Wales Cricket Board (ECB)“Safe Hands–Cricket’s Policy for Safeguarding Children”and any future versions of the policy.
  • Appointing a Club Welfare Officer and ensuring that they attend all current and future training modules required by the ECB & the NSPCC, so that they have the necessary skills to be able to undertake their role effectively.
  • Ensuring that all people who work in cricket at or for our club, (such as Staff, Officials, Volunteers, Team Managers,Coaches etc.) understand that the Safe Hands Policy applies to them according to their level of contact with children in Cricket.
  • Ensuring that all individuals working within cricket at or for the club are recruited and appointed in accordance with ECB guidelines.
  • Ensuring that all individuals working within cricket at or for the club are provided with support through education and training so that they are aware of and can adhere to good practice and code of conduct guidelines defined by both the ECB, and by the club.
  • Ensuring that the name & contact details for the Club Welfare Officer is available – as the first point of contact for parents, children & volunteers / staff within the club;

1.As a local source of procedural advice for the club, its committee & its members,
2.As the main point of contact within the club for the ECB County Welfare Officer and the ECB Child
Protection Team, and
3.As the main point of contact within the club for relevant external agencies in connection with child welfare.

  • Ensuring that correct and comprehensive reporting procedures exist for raising and managing safeguarding and child protection concerns. Such procedures recognising the responsibility of the statutory agencies and in accordance with pre defined safeguarding and child protection procedures as defined by the ECB, Statutory agencies and Local Safeguarding Children Board LSCB guidelines and policies.
  • Providing everyone connected with the club (including parents, children and volunteers) with the opportunity to voice any concerns which they have (about possible suspected child abuse, and/or
    about poor practice) to the Club Welfare Officer.
  • Ensuring that all suspicions, concerns and allegations are taken seriously and dealt with swiftly and
  • Ensuring that access to confidential information relating to child welfare matters is restricted to the Club Welfare Officer and the appropriate external authorities as specified within ECB Safeguarding and child protection procedures.

Grayshott Cricket Club in all its activities, is fully committed to the principles of equality of opportunity in cricket, and to ensuring that its employees, members and all other individuals working or volunteering for Grayshott Cricket Club, and participating in or watching Grayshott Cricket Club’s activities are treated fairly and are able to conduct their activities free from discrimination, harassment or intimidation.

  • Grayshott Cricket Club in all its activities will not discriminate, or in any way treat anyone less favourably against on the grounds of age, gender, disability, race, parental or marital status, pregnancy, religion or belief or sexual orientation.
  • Grayshott Cricket Club will not tolerate harassment, bullying, abuse or victimisation of individuals.
  • Grayshott Cricket Club will endeavour to create access and opportunities for all those individuals who wish to participate, and are lawfully eligible to participate, in its activities.
  • Grayshott Cricket Club will ensure that it complies with the requirements of the Equality Act 2010 and shall take all reasonable steps to ensure that its employees, members and volunteers adhere to these requirements and this policy.
  • This policy is fully supported by the Grayshott Cricket Club’s officers and management committee who are responsible for the implementation of this policy.

Grayshott Cricket Club is committed to the investigation of any claims when brought to its attention, of discrimination, harassment, bullying, abuse or victimisation of an individual, and reserves the right to impose such sanction as it considers appropriate and proportionate, where such is found to be the case.

  • In the event that any employee, member, volunteer, participant or spectator feels that he has suffered discrimination, harassment, bullying,abuse or victimisation, they should report the matter in writing to the secretary of the management committee of Grayshott Cricket Club
  • Any such report should include: details of what occurred; when and where the occurrence took place; any witness details and copies of any witness statements.
  • If the accused individual is an employee, the club’s management committee will regard the issue as a disciplinary issue and will follow Grayshott Cricket Club’s employment disciplinary procedure.
  • If the accused individual is a non – employee, the management committee:
    – may decide (at its sole discretion) to uphold or dismiss the complaint without holding a hearing;
    – may (at its sole discretion) hold a hearing at which both parties will be entitled to attend and present their case;
    – will have the power to impose any one or more of the following sanctions on any person found to be in breach of any policy:
    (a) warn as to future conduct;
    (b) suspend from membership;
    (c) remove from membership;
    (d) exclude a non-member from the facility, either
    (e) temporarily or permanently; and
    (f) turn down a non-member’s current and/or future membership/application; and
    will provide both parties with written reasons for its decision.
  • A party may appeal a decision of the management committee to the relevant County Cricket board by writing to the relevant County Cricket Board within 3 months of Grayshott Cricket Club’s decision being notified to that party.
  • If the nature of the complaint is with regard to the [management committee] of the Grayshott Cricket Club the complainant may report the complaint directly to the relevant County Cricket Board.

This policy will be reviewed periodically by Grayshott Cricket Club in consultation with the England and Wales Cricket Board Limited.

  • If children are uncomfortable changing or showering with at the Club, no pressure will be placed on them to do so. Children should be encouraged to this at home in these circumstances.
  • Adults will not change or shower at the same time using the same facility as children.
  • Adults will try to change at separate times to children during matches i.e.when padding up.
  • If Adults and children need to share a changing facility, the Club must have consent from the Parents that their child(ren) can share a changing room with adults in the club.
  • If children play for Adult Teams,they and their Parents must be informed of the Club’s policy
    on changing arrangements.
  • Mixed gender teams must have access to separate male and female changing rooms.
  • Mobile phones must not be used in changing rooms.


This policy on transport applies to/fro matches (including adult matches)and training

  • Details of all Coaching Sessions both Winter and Summer are available from the Club’s website in order that Parents/Carers have an opportunity to make appropriate arrangements.
  • Details of all Fixtures are published on the Club’s website and in a Fixture booklet at the beginning of the season in order that Parents/Carers have an opportunity to make appropriate arrangements.
  • Parents/Carers should be aware that youth fixtures are sometimes re-arranged at short notice for a variety of reasons. The Club website is updated on a daily basis so parents/carers are encouraged to view the website regularly during the season.
  • Coaches and Club Staff will be responsible for the Children in their care at Coaching sessions organised by the Club or on arrival at the ground for both home and away fixtures.
  • It is not the responsibility of the Coach or Team Manager to transport, or arrange to transport, the children to and from the Club for matches or training.
  • By completing the Junior Membership form, Parents/Carers have agreed that their child can participate in away fixtures if selected. In the event of circumstances changing the parent/carer must notify the club in writing.
  • The official pick up/drop off point for the Club is at the Pavilion at the Sportsfield in Grayshott off the Headley Road.
  • In the event of an emergency issue at an away game the point of contact at the club is either the Club Welfare Officer or if not contactable the Youth Manager. Their contact numbers are available in the Club’s fixture booklet and on the Club’s website.

Grayshott Cricket Club is keen to promote the appropriate use of photography and filming of children participating in cricket, for use on the club’s website and social media outlets.By signing and completing the Club’s Junior Membership form parents/carers agree to the club’s policy on use of cameras/video equipment during matches and at training.The club’s guiding principles are:

•Photographs/images are not to be taken at matches or training without the prior permission of the parents/carers of the child. This permission can be given by proxy by the coach of each team only after parental consent for this has been granted. The coach must arrange this prior to attending matches.
•If no consent has been given for a child, then it is to be made known to the relevant person of the other team (e.g. coach/team manager) so the appropriate person/s taking photographs for the other team is/are aware and can avoid taking photographs of that particular child.
•The children should be informed a person will be taking photographs.
•The children should be informed that if they have concerns they can report these to the coach or team manager.
•Concerns regarding inappropriate, or intrusive, photography should be reported to the Club Welfare Officer Sam Rance and recorded in the same manner as any other child protection or safeguarding concern. This is especially so as the Sportsfield at Grayshott is a Public Recreation Ground and is used by other sports clubs and members of the public.
•It is recommended that cricket tournaments/festivals/events/competitions set up a camera registration book for parents to complete. It is recommended that all cricket clubs as well as tournament/festival/event organisers adhere to the appropriate guidelines relating to publishing of images as detailed below. Use of images of children (for example on the web, in the media or in league handbooks), including broadcast on social media platforms.
•Ask for parental permission to use the child’s image and, wherever possible, show the image to the parents and child in advance. This ensures that they are aware of the way the image will be used to represent cricket and Grayshott Cricket Club.
•Ask for the child’s permission to use their image. This ensures they are aware of the way the image is to be used to represent cricket and Grayshott Cricket Club
•If the child is named, avoid using their photograph . In cases where the parent/child are happy for name and photograph to be used. Written consent will be used
•If a photograph is used, avoid naming the child. In cases where the parent/child are happy for name and photograph to be used. Written consent will be used
•Only use images of children in appropriate kit, to reduce the risk of inappropriate use, and to provide positive images of the children
•Encourage the reporting of inappropriate use of images of children. If you are concerned, report your concerns to the Club Welfare Officer Sam Rance or County Welfare

Using video as a coaching aid:

Grayshott Cricket Club may use use video equipment as a legitimate coaching aid. However, players and parents/carers should be aware that this is part of the coaching programme, and material taken in connection with coaching, must be stored securely and deleted or destroyed when a parent requests this, or when the material is no longer needed.

The parents/carers and children must provide written consent for the use of video analysis.

Statement of Intent

Grayshott Cricket Club is committed to providing a caring, friendly and safe environment for all of our children so they can train and play in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at our club.

If bullying does occur, all children should be able to tell and know that incidents will be dealt
with promptly and effectively.

We are a TELLING club. This means that anyone who knows that bullying is happening is expected
to tell the coaches and officials.

What Is Bullying?

Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim. Bullying can be:

  • Emotional: being unfriendly, excluding, tormenting (e.g. hiding kit, threatening gestures)
  • Physical: pushing, kicking, hitting,punching or any use of violence
  • Racist: racial taunts, graffiti, gestures
  • Sexual: unwanted physical contact or sexually abusive comments
  • Homophobic: because of, or focusing on the issue of sexuality
  • Verbal: name-calling, sarcasm,spreading rumours, teasing
  • Cyber: All areas of internet, such as email and internet chat room misuse. Mobile threats by text messaging and calls.
  • Misuse of associated technology, i.e. camera and video facilities.

Club Procedures

  • Any bullying incidents should be reported to the Club Welfare Officer. The Club Welfare
  • Officer’s telephone number is shown on the Club notice notice board and on the Club’s website.
  • In cases of serious bullying, the incidents will be reported to the
    ECB Child Protection Team for advice via the County Welfare Officer.
  • Parents will be informed and will be asked to come in to a meeting to discuss the problem.
  • If necessary and appropriate, police will be consulted.
  • The bullying behaviour or threats of bullying will be investigated and the bullying stopped quickly.
  • An attempt will be made to help the bully (bullies) change their behaviour. In cases of adults reported to be bullying cricketers under 18, the ECB will be informed and will advise on action to be taken.

Under the General Data Protection Regulation ((EU) 2016/679) (GDPR) we are required to provide you with certain details concerning how your personal data will be used by the club and how it will be protect.

Grayshott Cricket Club takes responsibilities concerning data protection seriously and is committed to protecting your privacy. This policy explains how we comply with the law on data protection and what your rights are.

Data Controller: Grayshott Cricket Club

Categories of Personal Data that we typically collect:

  • Name and Date of birth
  • Contact details
  • Medical or specific requirements information
  • Disability information
  • Emergency contact details
  • Sporting experience information
  • Video/Photography agreement
  • Code of conduct

The sources of Personal Data to the club

  • Adult/Parent/Legal Guardian registering themselves or child to join club
  • Club coaches

Automated decisions the club may take: None

Purpose for which we process personal data:

  • Administration of bookings and attendance at sessions
  • Dealing with medical needs/specific requirements
  • Supporting the delivery of cricket sessions
  • For training and competition entry
  • Reporting of participation and any incidents and of figures and trends (including equality and inclusion information)
  • For quality and improvement monitoring
  • Requesting help and support in running the club
  • Communication to members

Who will we disclose your personal data to:

  • Coaches and junior co-ordinators for administering training sessions and running of teams
  • Volunteers who work at Grayshott Cricket Club/venues to support the delivery of games.

What is the Legal Basis for processing your personal data:

The legal basis for the collection and processing of your personal data is:

  • for administration: that it is necessary to fulfil our obligations to run an effective ClubMark accredited cricket club
  • for dealing with medical needs: that you have given your explicit consent or in the child’s vital interests.
  • in all other cases: that it is necessary for our legitimate interests which are to build a programme to encourage participation in cricket and does not prejudice or harm rights and freedoms of parents / guardians or the children that join the programme.

Your right to withdrawal:

Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

Location of your personal data:

The Club (or any third parties that we choose to use e.g. Pay Subs Online) will keep your personal data within the European Economic Area.

How long will we keep your personal data:

We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with Grayshott Cricket Club as a member or is demanded by UK Law.

Your rights in respect of your personal data:

You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.

Our contact details:

Point of Contact – Club Secretary

email –

website –


If you have any concerns or complaints about how we are handling your data please do not hesitate to get in touch with the official at the club (above). You can also contact the Information Commissioner’s Office.

Subject Access Requests

The new regulations allow individuals to request access to the data that the club is holding on them.

All requests must be dealt centrally by the club secretary,

No attempt by any other club official or member should be made to deal with the request but direct the enquiry immediately to the club secretary.

The request will be dealt with within a month. No fee is normally charged but one can be charged if the request is unfounded or excessive.

Data Breach Procedures

In the very unlikely event that a data breach of Grayshott Cricket Club Data (a computer/tablet/phone is lost, data is hacked etc) then the club secretary is to be notified without delay by phone and then by email with details and circumstances of the breach.

The club secretary will need to notify the ICO within a 72 hour period unless the breach is unlikely to result in a risk to individuals. When notifying the ICO, the nature of the breach will need to be included, the likely consequences, measures taken so far and the contact point for further information. If the breach is deemed to result in a high risk to the rights and freedom of an individual – they must be informed.

Codes of Conduct

Cricket coaches play a crucial role in the development of the game and in the lives of the players they coach. Good cricket coaches ensure that individuals in cricket have positive experiences and are therefore more likely to continue in the game and achieve their potential.

Coaching, as an emerging profession, must demonstrate at all levels, a high degree of honesty, integrity and competence. The need for cricket coaches to understand and act on their responsibilities is of critical importance to the game, as is the concept of participation for fun and enjoyment as well as achievement. This is implicit within good coaching practice and promotes a professional image of the good practitioner. This Code of Conduct sets out the standards that coaches are required to meet.

Good cricket coaching practice needs to reflect the following key principles:


Cricket coaches must respect and champion the rights of every individual to participatein the game.

Responsibilities – personal standards

Cricket coaches must demonstrate proper personal behaviour and conduct at all times.


Cricket coaches must develop a professional relationship with players (and others) based on openness, honesty, mutual trust and respect.

Responsibilities – professional standards

To maximise the benefits and minimise the risks to players, coaches must attain a high level of competence through appropriate qualifications and a commitment to ongoing training that ensures safe and correct practice.

Implementation issues

This code sets out the standards that coaches are required to meet. It reflects BEST PRACTICE in coaching across the broadest spectrum of roles and responsibilities and the ECB recognises that the extent to which coaches are required to comply with all the content of this code may be considered by reference to the nature of the coaching role.

All coaches holding recognised ECB qualifications are required to abide by this code.

This code:

  • is a constituent part of a policy and procedure for dealing with allegations and complaints
  • is used as the definitive guide and benchmark measure of coaching practice in determining any need for sanctions against a coach
  • is fully integrated into the cricket and coach education process
  • is assessed as part of the cricket coach accreditation process
  • is supported by the appropriate training and resources.

ECB has developed a training resource that underpins many of the concepts contained within this Code of Conduct. They include the integration of safeguarding throughout the ECB coaching training for both the children’s and young people and adults’ coaching pathways, and the online safeguarding module:

Members and Guests of Grayshott Cricket Club are required to abide by the provisions of this Code of Conduct and any subsequent updates as may be in force from time to time, and by their presence on club premises or at club events or activities are deemed to have accepted and to abide by the provisions of this Code and any other relevant Codes of Conduct, Rules or Regulations the Club has adopted.

All Members and Guests of Grayshott Cricket Club will;

  • Respect the rights, dignity and worth of every person within the context of Cricket.
  • Treat everyone equally and not discriminate on the grounds of age, gender, disability, race, ethnic origin, nationality, colour, parental or marital status,religious belief, class or social background, sexual preference or political belief.
  • Not condone, or allow to go unchallenged, any form of discrimination if witnessed.
  • Display high standards of behaviour.
  • Promote the positive aspects of Cricket e.g. fair play.
  • Encourage all participants to learn the Laws and rules and play within them,respecting the decisions of match officials.
  • Actively discourage unfair play, rule violations and arguing with match officials.
  • Recognise good performance not just match results.
  • Place the well-being and safety of children above the development of performance.
  • Ensure that activities are appropriate for the age, maturity, experience and ability of the individual.
  • Respect children’s opinions when making decisions about their participation in Cricket.
    Not smoke, drink or use banned substances whilst actively working with children in the Club.
  • Not provide children with alcohol when they are under the care of the Club.
  • Follow ECB guidelines set out in the “Safe Hands Cricket’s Policy for Safeguarding Children’ and any other relevant guidelines issued.
  • Report any concerns in relation to a child, following reporting procedures laid down by the ECB.
  • In addition to the above, all Club Officers and Appointed Volunteers will:
  • Have been appropriately vetted if required, before taking on their role.
  • Hold relevant qualifications and be covered by appropriate insurance.
  • Always work in an open environment (i.e. avoid private or unobserved situations and encourage an open environment).
  • Inform Players and Parents of the requirements of Cricket.
  • Know and understand the ECB’s ‘Safe Hands Cricket’s Policy for Safeguarding Children.’
  • Develop an appropriate working relationship with young players, based on mutual trust and respect.
  • Ensure that physical contact is appropriate and necessary and is carried out within recommended guidelines with the young player’s full consent and approval.
  • Not engage in any form of sexually related contact with a young player. This is strictly forbidden as is sexual innuendo, flirting or inappropriate gestures and terms. The ECB adopts the Home Office guidelines which recommend the principle -“People in positions of trust and authority do not have sexual relationships with 16-17 year olds in their care.”
  • Attend appropriate training to keep up to date with their role, especially that relating to the Safeguarding of children.

If a breach of the provisions or principles of this Code occurs or is reasonably suspected to have occurred the Club reserves the right to take such action as it deems appropriate, including but not limited to asking the person responsible for the breach to leave the Club premises. Any disciplinary or complaint hearings in connection with a breach of these rules shall be dealt with in accordance with the disciplinary procedure as set out in the Club constitution or Cricket Section Regulations as may be amended from time to time.

Version – November 2014

GRAYSHOTT CRICKET CLUB is fully committed to safeguarding and promoting the wellbeing of all its members and promoting the spirit of cricket.

  • The club believes that as a parent or legal guardian of a junior member you have a key role to play in this regard and expects you to abide by the following code of conduct;
  • Encourage your child(ren) to learn the laws of cricket and play within them.
  • Discourage unfair play and arguing with officials.
  • Help your child(ren) to recognize good performance,not just results.
  • Publicly accept officials’ judgments whether it be an umpire or your team’s coach.
  • Set a good example by recognising fair play and applauding the good performances to all.
  • Set a good example by not cheering or applauding at mistakes made by a member of an opposing team.
  • Support your child’s involvement and help them to enjoy their sport.
  • Help promote the club ethos, by making every effort to ensure your child(ren) does not wear other clubs/schools/district kit for Grayshott matches.
  • Pay membership and coaching fees promptly.
  • Help the Team manager by notifying availability as early as possible.
  • Take an active role in supporting the club.

GRAYSHOTT CRICKET CLUB is fully committed to safeguarding and promoting the wellbeing of all its members. The club believes that it is important that members, coaches, administrators and parents associated with the club should, at all times, show respect encouraged to be open at all times and to share any concerns or complaints that they may have about any aspectof the club with: SRI SRIHARAN, CLUB CHAIRMAN.

  • As a member of GRAYSHOTT CRICKET CLUB you are expected to adopt the following Code of Conduct.
  • All members must respect the rights, dignity and worth of all participants regardless of gender, ability, cultural background or religion.
  • All members must play within the laws of the game and respect officials and their decisions, together with respecting our opponents.
  • All members must respect the Club’s equipment and facilities.
  • Members should keep to agreed timings for training and competitions or inform their coach or team manager if they are going to be late.
  • Junior Members must wear suitable kit for training sessions and in matches are expected to wear both club caps and shirts.
  • Members must pay any fees for training or events promptly.
  • Junior Members are not allowed to smoke on club premises or whilst representing the club at competitions.
  • Junior Members are not allowed to consume alcohol or drugs of any kind on the club premises or whilst representing the club.


  • Interested in Joining the Shotts?

    Adult Cricket -
    Contact Rob Smith
    07957 819557

    Boys & Dynamos Cricket -
    Contact Graham Sampson
    07826 523227

    Women's Softball Cricket -
    Contact Francesca Haywood
    07508 186703

    All Stars & Girls Cricket -
    Contact Duncan Willows
    07766 682211
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    You can register and pay online here for Membership.

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